Do you run a fledgling company, and are you looking to tighten your belt when it comes to purchasing printing supplies in order to cut costs? Or, are you launching an in-depth marketing campaign, and searching for innovative, clever ways to utilize point of sale software to generate buzz about your products and services? Although often an overlooked aspect of operating a business running point of sale software, carefully selecting the right printer paper can positively impact operations in ways business owners may find pleasantly surprising. Differentiate between types of printer paper and know what to consider before making a purchase, discovering which paper is most compatible with the point of sale software you’ve installed and best suited to serve your business’ needs. This guide provides helpful buying tips and information so that you, as a business owner, can make smarter purchasing decisions when considering point of sale software terminal paper.

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Do Your Homework on the Manufacturer

Although purchasing terminal paper isn’t anything like buying a vehicle (and certainly doesn’t involve as weighty decision-making), there are still signs to look out for to ensure you aren’t duped or had during the process. Just as a car salesman is capable of enraging a customer who’s driven that shiny new investment-on-wheels home, only to discover it’s a lemon, printer paper companies and their products can disappoint, too. Due diligence is a real frustration-saver, capable of saving business owners from the throws of buyer’s remorse. This can be said of any major (or minor) purchase-making decision: Do your homework – especially when purchasing online.

Point of sale software printer paper suppliers are a dime-a-dozen on the Internet these days, so do yourself a favor that’ll keep you from ripping your hair out in the long run, and at minimum, check the company’s Better Business Bureau rating. Scour the net for customer reviews, too. Both can go a long way in choosing a reputable, trustworthy company to buy from. Have you considered purchasing locally? Although you might spend a little more, the extra cost could be worth the peace of mind that comes with purchasing from a trusted, local supplier with positive word of mouth. Or, purchase from a large chain supplier that’s capable of offering secured, money-back guarantees due to the size and corporate nature of their company. In the event you aren’t satisfied with the goods, you’ll be able to part ways and continue the search for the right supplier – without parting with your money.

Consider Price and Quantity

 How much point of sale software terminal paper will you need, and is there ever such thing as buying too much? This utterly depends on your preferences and budget. Assuming your business will always have a need for terminal paper, as it’s a necessary commodity that you’ll use continuously to supply customers with receipts for their purchases, it isn’t likely having ‘too much’ of it in stock will ever be a bad thing. But if you’re faced with tight budgetary restrictions or only allotted a set amount to spend on office supplies at a time, quantity – and the price at which you are able to purchase larger quantities of paper – does matter.

Does the supplier in questions offer price breaks for bulk purchases? Although you might not necessarily be capable of stocking up for the year, as this is not always practical, buying in bulk can ultimately cut paper receipt costs in the long run. Take inventory, keep track of sales volume records, and keep your budget in mind to determine how much you’re willing to spend on point of sale software printer paper while ensuring you won’t run out. Failing to produce a receipt for a customer is one scenario a business doesn’t want to find themselves facing, so it might be helpful to purchase a bit over the amount you anticipate you’ll need once you’ve done your figuring.

Determine What Type of Paper to Purchase

 Purchasing printer paper that will work in conjunction with either your retail or restaurant point of sale software seems like a pretty straightforward endeavor, right? But a purchasing process that would up until now seem pretty simple can get confusing after discovering the different types of paper that are available. Learn the difference between paper types and their applications to prevent feed errors while making your printer paper work for your business and even toward your marketing efforts.

  • Bond Paper

Bond paper is a relatively heavy receipt paper compared to other types of point of sale software printing paper, and is sturdy and durable. It’s compatible with dot matrix printers, making it an inexpensive choice if you’re looking to print simple receipts and working within a tight budget.

  • Thermal Paper 

This receipt paper is designed specifically for use with thermal printers, which are known for their speed and silent operation. No ink is required, which is capable of saving business owners significant money over time. Heat-reactive chemicals mixed with specialized ink are activated during the printing process, and select areas of the paper change color to produce typeface and images. Thermal paper is ideal for quick printing solutions where speed is a necessity, but isn’t advised for use with restaurant point of sale software in kitchens because harsh temperatures can keep color from appearing properly. Thermal paper is also great for printing surveys, coupons, and company imagery on the backs of receipts, as images can be printed on both sides and even displayed in attention-grabbing colors.

  • Carbonless Paper

 This point of sale software terminal paper produces the same results as carbon paper, minus the carbon. For use with dot matrix printers, a roll includes multiple, separate sheets coated with a mix of micro-encapsulated ink and clay that reacts when pressure is applied. Printing results in the breaking of dye capsules, which causes accurate, clean marks to appear on each layer of paper. Carbonless paper is ideal if you’re looking for a cost-effective way to create multiple copies of a single receipt with your dot matrix printer.